ADMINISTRATION DEPARTMENT
EXEMPT STATUS - EXEMPT
Salary Range: 64,424.00 - 87,394.00
GENERAL STATEMENT OF JOB
Under policy direction, serves as chief administrative officer and chief financial officer for the City of Chester. Develops and implements City policies and procedures to ensure the proper and responsible management of all City operations, resources and services; administers the City budget and performs required financial reporting. Supervises, directs and evaluates the work of City department managers. Reports to the City Council.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Directs the work of all City department managers and administrative personnel; supervisory duties include instructing; assigning, reviewing and planning work of others; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; and recommending and approving employee transfers, promotions, discipline, discharge and salary increases.
Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed.
Ensures the adequate training and professional development of City personnel.
Develops, recommends to Council and implements City policies and procedures; determines City goals and objectives and formulates comprehensive and strategic plans to obtain such goals and objectives.
Ensures City compliance with all applicable laws, ordinances and regulations; writes ordinances as necessary.
Plans and maintains an effective City public relations program through positive contact and cooperation with the news media, community and City employees.
Develops and assists the finance director in developing the annual City operating budget; administers the approved budget and maintains responsibility for all financial reporting and analysis. Keeps Council members informed of the City's financial status on a regular basis.
Secures and administers grant funds for City projects and programs.
Recommends and administers policies governing purchasing procedures and inventory control; authorizes the purchase and payment of services, materials, supplies and equipment as indicted by City policy.
Supervises the administration of personnel policies, classification, compensation and evaluation for all City employees; takes necessary steps to maximize the efficiency and effectiveness of the City's human resources.
Investigates and takes necessary action on concerns and complaints concerning administrative and personnel matters.
Coordinates the activities of City government with all other agencies within the County and with state and federal agencies.
Oversees the management and maintenance of the City cemetery.
Plans and conducts management and staff meetings; provides administrative assistance and direction for various boards and commissions.
Receives, reviews, prepares and/or submits various records and reports including financial reports, department activity reports, payroll reports, budget documents, purchase orders, job applications, performance reviews, policies and procedures, contracts, news releases, ordinances, resolutions, annual reports, memos, correspondence, etc.
Operates a variety of equipment such as a computer, printer, calculator, audio-visual equipment, camera, telephone, automobile.
Interacts and communicates with various groups and individuals such as City Council, City department heads and employees, elected officials, other government agencies, utility companies, consultants, sales representatives, news media, contractors, bank representatives, business and community leaders, attorneys, and the general public.
ADDITIONAL JOB FUNCTIONS
Monitors City projects and functions in progress for compliance with established goals, schedules and standards.
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Requires a Masters Degree in public administration or related field and four years of experience or a Bachelor=s Degree and six years experience or ten years experience as a City Administrator. MUST BECOME A RESIDENT OF THE CITY OF CHESTER IF HIRED FOR THIS POSITION. Must possess a valid state driver's license.
Notice of application or resume must be submitted to Carla Roof, Human Resources Manager, 100 West End Street, Chester, SC 29706, email resume to croof@chester.sc.gov or fax to
1-866-270-6599, no later than 5:00 p.m., December 12, 2012. The City of Chester is an EOE-H.
Court Clerk Assistant – Internal/External Posting
1 Position – Administrative Department
Salary: $18,540.00
Brief Job Description:
Under occasional supervision, performs a variety of legal procedures relating to the preparation and processing of court cases. May rotate through a variety of assignments within a court based upon operational needs. Work performed: Files court documents and receipts fines, fees and bond payments. Responds to inquiries from legal, law enforcement community, and general public. Researches automated and hard copy files for case status information. Enters case information into an automated case management system. Generates courts documents. Processes juror and witness payments. Reports to the Municipal Court Clerk.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Assist Municipal Clerk of Court with issuing bench warrants, arrest, and search warrants.
Prepare court dockets for Municipal Court and Jury Trials.
Provide clerical support for Municipal Clerk of Court and collects fines and bonds for Municipal Court system.
Prepare notices for rescheduling court dates as well as other minor notices.
Assist with reviews, prepares and processes various forms, phone messages, court dockets, payments, record checks, etc.
Operates a variety of basic office related equipment to include a phone system, typewriter, warrant computer, etc.
Type Courtesy Summons, assists Municipal Clerk of Court with expungements of old and new cases, prepares subpoena letters to subject and victims, copies all bond papers for each judge, set up time payments, correct all traffic tickets before sending to DMV.
Prepare NRVC Notice to violator and SCDMV.
Files traffic tickets in numerical order, list each ticket number on transmittal form, send DL to DMV and fill out transmittal form.
ADDITIONAL JOB FUNCTIONS
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Requires a high school diploma or GED and one (1) year of experience in court case management, in a legal setting or other relevant experience.
Application for Position: Send Resume/Application to Carla Roof, Human Resources Director, City of Chester, 100 West End Street, Chester, SC 29706, or email croof@chester.sc.gov no later than 12 noon, Friday, April 26, 2013. The City of Chester is an EOE-H.
Position is Subject to the following Background Checks: Credit Check, Criminal History, Driving History, Drug Test, Medical/Physical