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Re Posting - JOB ANNOUNCEMENT
JOB TITLE: COURT CLERK
CHESTER ADMINISTRATIVE DEPARTMENT
SALARY RANGE: $23557.00 – 28,269.00
EXEMPT STATUS - NON EXEMPT
Under occasional supervision, performs various routine and moderately complex administrative and clerical duties, processing court dockets, collecting fines and bonds, completing fingerprint cards, and performing related functions. Reports to the City Administrator. Requires a two year Associate’s degree or equivalent in a Criminal Justice or Paralegal program/position is required.
Notice of interest including resume or application should be submitted in writing to Carla Roof, Human Resources Director no later than 12 noon, Wednesday, July 23, 2014. The City of Chester is an EOE-H.
CITY OF CHESTER, SOUTH CAROLINA
Job Title: Clerk of Court
Department/Division: Municipal Court
Exemption Status: Non-Exempt
Immediate Supervisor: City Administrator
Normal Work Schedule: Monday-Friday, 8 hours a day
Brief Description of Job:
Assist with the orderly flow of court proceedings. Assist attorneys and parties to the case in moving cases on the calendar by accepting affidavits, notices of appearances, motions or other court documents. Examine the court documents to ensure accuracy, completeness and legal sufficiency. Prepare curt documents including orders, warrants, summons, conditional discharges, commitments, and other court forms. Receive payments and issue receipts, secure funds in cash drawer and balance at the end of the day. Post payments received. Prepare and process daily deposits. Respond to inquiries in person and by telephone. Act as a liaison between the Municipal Court, the bar, the public and other parties to ensure that cases proceed smoothly and efficiently. Provide the level of customer service necessary without giving legal advice. Process and prepare all applications for alternative sentencing program sentenced by the presiding judges. Prepare and send notices of appearances, summons, and subpoenas. Generate and compile daily dockets for bench trials, jury trials, and preliminary hearings. Assist in maintaining and managing the jury system. Oversee and respond to court statistical requirements set by the South Carolina Supreme Court and the South Carolina Judicial Department. Prepare and submit monthly and annual fiscal management reports to respective agencies. Oversee financial accounting of court expenditures of public funds. Ensure court operational needs are identified, evaluated and incorporated into long/short-term goals, establish priorities and secure resources. Monitor new, existing, and pending legislation to ensure the court operational procedures are in compliance. Serve as the official custodian of the records and dockets of the Municipal Court. Any and all other duties as assigned by the Municipal Judge.
Courtroom Processing: Create cases in the Municipal Court’s case management system, Call cases when court is in session, swear in parties, record and maintain custody of court minutes. Record court proceedings and maintain custody of exhibits. Exam court documents to ensure accuracy, completeness and legal sufficiency. Process dispositions and sentences in the Municipal Court’s case managements system after court proceedings.
Cash Receipting: Receive payments and issue receipts, secure funds in cash drawer and balance cash drawer at the end of the day. Maintain a daily $200.00 cash drawer amount. Post payments received daily. Prepare and process daily deposits. Monitor and review scheduled time payments for compliance and current balances.
Customer Service: Respond to inquiries in person and by telephone. Act as a liaison between the Municipal Court, the bar, the public and other parties to ensure that cases proceed smoothly and efficiently. Assist pro se defendant with questions and documents. Staff the main phone line and answers public inquires on case status, availability, and other general questions. Serve as a knowledgeable resource for policies, business processes, and other judicial or criminal justice information. Provide appropriate resource information and provide level of customer service necessary without giving legal advice.
Alternative Sentencing and Expungements: Process and prepare all applications for alternative sentencing programs sentenced by the presiding judges. Monitor and maintain all applications to ensure enrollment and participation in various agencies. Initiate contact with various agencies to verify participation and compliance. Schedule re-sentencing hearings for defendants who cannot participate in assigned programs. Update the case management system as information is received from various agencies. Process and prepare expungements orders and initiates expunging cases from the case management system. Notify the respective agencies and parties of expungement of cases.
Schedule/Docket: Enter cases into the case management system. Schedule initial court dates, jury trials and preliminary hearings. Prepare and send notices of appearances, summons, or subpoenas. Generate and compile daily dockets for bench trials, jury trials, and preliminary hearings.
Jury Management: Assist in maintaining and managing the jury system. Monitor and determine the appropriate number of jurors needed. Assist in responding to juror inquiries and requests (in person, by phone, and in writing). Assist in conducting orientation and provide information to juror candidates and selected jurors. Attend courtroom proceedings and answer questions related to juror candidates. Monitor juror attendance and selection.
Resource, Budget, and Finance: Review and reconcile financial information to ensure accuracy, financial integrity, and compliance with statutory and regulatory requirements. Oversee the collection of and processing of all cash receipts and disbursements and manage reconciliation of accounts. Prepare and submit monthly and annual fiscal managements reports to respective agencies.
Overall Strength Demands: Light strength demands include exerting 20 pounds occasionally, 10 pounds frequently.
Physical Demands: Continuously requires sitting, handling, vision, hearing, and talking. Occasionally requires standing, walking, reaching, pushing/pulling, and twisting. Rarely requires lifting, carrying, kneeling, bending, and crouching.
Machine, Tools, Equipment and Work Aids: Telephone, fax machine, calculator, and copier.
Computer Equipment and Software: Computer, printer, scanner, Microsoft Word, Outlook, Adobe Reader, Court Case Management System, and Internet Explorer.
Frequently requires time pressures, frequent change of tasks, performing multiple task simultaneously, working closely with others as a part of a team, tedious or exacting work, and noisy/distracting environment.
Formal Education: Two year Associate’s degree or equivalent in a Criminal Justice or Paralegal program/position is required
Experience: Over one year of experience in court or criminal justice environment is preferred. Must have prior supervisory experience with strong computer and accounting skills.
Driver’s License Required: Class D South Carolina license
Certifications and Other Requirements: None.
Reading: Advanced Level: Ability to read, analyze, and interpret legal documents and ordinances, statutes, and rules of court.
Math: Advanced Level: Ability to apply fundamental concepts of theories; work with advanced mathematical operations of methods and functions of real and complex variables.
Writing: Advanced Level: Ability to write legal documents and correspondence.
Human Collaboration Skills: Contacts may involve stressful interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. External contacts include general public, inmates, defendants, city employees, etc. Internal contacts include Municipal Judge, Public Defenders, Detention Center, Police Officers, etc.
Management and Supervision: Work requires supervising and monitoring performance of Assistant Clerk of Court, including input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed.
Technical Skills: Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Fiscal Responsibility: Develops the budget for the Municipal Court.
Freedom to Act and Impact Action
Receive General Direction: The employee normally performs the job by following standard operating procedures and/or policies. Performance reviewed periodically.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
CITY OF CHESTER, SOUTH CAROLINA
ATHLETIC OPERATIONS SPECIALIST
Part time/Seasonal - Salary - $15.00 hr.
Under limited supervision, assist the Director in coordinating, planning, implementing, monitoring and evaluating a comprehensive program of recreation and leisure events, programs, activities, and services that promote a lifestyle of wellness and physical activity for citizens of all ages, interests and abilities. Performs related administrative and professional work as required. Reports to the Director of Parks and Recreation. Requires a Bachelor's degree in parks and recreation, physical education, leisure service, or related field supplemented by one to two years of recreation programming experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid state driver’s license.
Notice of application should be submitted to City of Chester HR Department, Attention Carla Roof, 100 West End Street, Chester, SC 29706, or complete application online www.chestersc.org Application deadline, 12 noon, Monday, August 11, 2014. The City of Chester is an EOE-H.
Position is subject to the following background checks: Criminal History, Driving History, Drug Test and Medical/Physical.